Job Description Summary: Execute the daily operation of the accounting department including accounts payable, accounts receivable, cash management, cost accounting, and general ledger activities under the direction of the President. Performs month end close and prepares monthly financial statements. Benefits administration includes bi-weekly payroll, tracking paid time off, timely enrollments for health insurance and other benefits.
Prepare monthly and year-end journal entries, and post entries to the general ledger. Reconciles all balance sheet accounts on a monthly basis for accuracy. Ensure that payroll data is properly recorded in the general ledger.
Enter and process all accounts payable on a timely basis, and verify that invoices are charged to the correct general ledger accounts. Conduct weekly AP check disbursement runs. Prepare year-end 1099 forms for qualifying vendors.
Create customer invoices on a timely basis for correct amounts. Monitor past due accounts and take any collection actions needed. Prepare and transmit monthly sales tax return timely. Prepare and deposit cash receipts along with posting to the correct customer accounts. Reconcile AR subsidiary ledger to general ledger account.
Monitor the cost of product, cost of goods sold, and inventory records. Assess product profitability and reconcile cost of goods sold and inventory to the general ledger.
Maintain fixed asset records. Reconcile to general ledger accounts.
Benefits Administration Functions:
Meet with newly hired employees and complete all necessary paperwork for proper employment verification and payroll tax forms. Go over insurance eligibility and other benefits and distribute employee handbook. Complete enrollments for all insurances and 401k when employee is eligible to apply.
Weekly collection of hours for payroll and tracking of paid time off for employees. Prepare spreadsheet for entry of bi-weekly payroll into PayChex payroll system via their website. Remit deductions for 401k and any other deductions to the correct agency. Record wages to workman’s compensation carrier for each payroll.
Prepare termination documentation for any employee who is leaving the company, such as COBRA paperwork, termination letter etc.
You will be the contact person for Badger Group to work with insurance companies for health insurance, life insurance, short & long term disability and other related benefit administration.
Maintain petty cash, process new customer information, reconcile postage account each month.
Perform other tasks and duties as assigned by the President or as necessary to assure proper daily functioning of the accounting department.